Clark Builders Group of Companies

Project Development Coordinator (Yellowknife)

Job ID
2017-1474
CA-NT-Yellowknife
Job Category
Estimating/Business Development

Job Description

Reporting to the Manager of Project Development, the Project Development Coordinator leads developing compliant and winning proposals. A strong team player and a leader with excellent communication, creativity, and organizational skills, this demanding position requires the ability to multi-task and efficiently meet multiple deadlines. Must have a positive attitude and be willing to provide support to different departments as needed.

Duties/Responsibilities:

  • Provide advanced administrative support for the Project Development team;
  • Provide input and assist in the establishment and maintenance of the Project Development record system including prospective clients, estimates, proposal tracking and historical project database;
  • Analyzing RFQ/RFP/EOI documents to ensure submissions are focused, creative, articulate, and compliant;
  • Ensure proposal materials and equipment are properly sourced and maintained;
  • Assist with preparing correspondence, meeting minutes and other documentation as required;
  • Assist estimators with securing subtrades to participate in proposals;
  • Liaising and collaborating with the Project Development team and Estimators, and upper level management as well as external consultants;
  • Planning, designing, and formatting proposal layouts, including resumes and project profiles, in Microsoft Word and Adobe InDesign that is consistent with Clark Builders’ branding;
  • Assisting the Project Development team with technical writing (i.e. Q&A, taking notes, writing, and revising accordingly);
  • Providing grammatical and writing support to the Project Development team and colleagues;
  • Editing and proofing all written, technical components of proposals for content, conciseness, active voice, and correct grammar;
  • Work with team on proposal related tasks and ensuring that contributors submit complete information on deadline, in addition to editing their work for content and grammar;
  • Confirming the accuracy of each proposal’s content including phone numbers and reference information;
  • Printing, cutting, punching, and coiling proposals in addition to coordinating with print shops for more polished submissions;
  • Set-up the documentation control management system to apply to the project;
  • Maintaining electronic files for proposal documents;
  • Download files and distribute all Marketing and Estimating documents;
  • Generate PO’s as required;
  • Setup folders in Marketing and Estimating drives for Project and Tender documents;
  • Researching client and project information to provide thorough and thoughtful proposals;
  • Creating interview and presentation materials for the Project Development team (i.e. PowerPoint presentations, handouts, etc.) as required;
  • This position requires support to the administrative department on an as needed basis.

Skills & Knowledge:

  • The ability to communicate clearly, concisely, and with confidence is essential;
  • Very strong attention to detail, highly organized and an ability to work efficiently under tight deadlines is mandatory for this position;
  • Above average computer skills required, including knowledge of Microsoft Office and Adobe Creative Suite;
  • Strong problem solving skills;
  • Ability to work independently or in a group environment;
  • Strong oral and written English communication skills;
  • Demonstrates initiative, a positive attitude and a willingness to learn and adapt to change.

Qualifications & Experience:

  • Bachelor Degree in English, Technical Writing, Marketing or Journalism (or related education) is preferred;
  • 2-5 years related work experience in a related field or combination of relevant education and experience;
  • Ability to write technical content and marketing materials;
  • Intermediate experience with Microsoft Office suite, particularly Word, PowerPoint, Outlook, and Excel;
  • Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator);
  • Strong analytical, active listening, and problem-solving skills;
  • A keen eye for detail and a passion for delivering high-quality work;
  • Proven experience in prioritizing, multi-tasking, and meeting deadlines in high pressure environments;
  • An ability to maintain a high level of professionalism and confidentiality; and
  • Marketing experience is an asset but not essential.

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