Clark Builders Group of Companies

Proposal Coordinator (Calgary)

Job ID
Job Category
Estimating/Business Development

Job Description

Reporting to the Manager - Marketing & Communications, the Proposal Coordinator leads developing compliant and winning proposals. A strong team player and a leader with excellent communication, creativity, and organizational skills, this demanding position requires the ability to multi-task and efficiently meet multiple deadlines.


  • Analyzing RFQ/RFP/EOI documents to ensure submissions are focused, creative, articulate, and compliant;
  • Calling and participating in strategic start-up meetings for new proposals and interviews;
  • Editing and proofing all written, technical components of proposals for content, conciseness, active voice, and correct grammar;
  • Works with team on proposal related tasks and ensuring that contributors submit complete information on deadline and editing their work for content and grammar;
  • Researching client and project information to provide thorough and thoughtful proposals;
  • Confirming the accuracy of each proposal’s content including phone numbers and reference information;
  • Printing, cutting, punching, and coiling proposals in addition to coordinating with print shops for more polished submissions;
  • Providing grammatical and writing support to the Project Development team and colleagues;
  • Maintaining electronic files for proposal documents.
  • Creating interview and presentation materials for the Project Development team (i.e. PowerPoint presentations, handouts, etc.)
  • Aid in posting profiles, text, images on the website and various social media outlets
  • Contribute to social media campaigns
  • Generate advertisements as needed
  • Contribute to Friday Facts and The Buzz
  • Aid with populating and maintaining the database

Skills & Knowledge:

  • The ability to communicate clearly, concisely, and with confidence is essential;
  • Very strong attention to detail and an ability to work efficiently under tight deadlines is mandatory for this position; and,
  • Demonstrates initiative, a positive attitude, and a willingness to learn and adapt to change.

Qualifications & Experience:

  • Bachelor Degree in English, Technical Writing, Marketing or Journalism (or related education) is preferred;
  • Ability to write technical content and marketing materials;
  • Intermediate experience with Microsoft Office suite, particularly Word, PowerPoint, Outlook, and Excel;
  • Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator);
  • Strong analytical, active listening, and problem-solving skills;
  • A keen eye for detail and a passion for delivering high-quality work;
  • Proven experience in prioritizing, multi-tasking, and meeting deadlines in high pressure environments; and,
  • An ability to maintain a high level of professionalism and confidentiality


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