Clark Builders Group of Companies

Accounts Payable Administrator

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Job Description

Accounts Payable Administrator


Reporting directly to the Accounts Payable Manager, the Accounts Payable Administrator will be responsible for Expense Management, Vendor maintenance and providing Accounts Payable support to the Finance team. 



  • Ownership of Expense Management process; set up of employees, administer compliance of Corporate travel policy, auditing of expense reports
    • Monitoring of timely credit card expense submissions
    • Providing support and expense management system training to the Business
    • Troubleshooting and ability to work collaboratively with IT department on various issues as they arise
  • Ownership and maintenance of Vendor Master for 3 business units within the Clark Builders Group of Companies.
    • Vendor addition and change management
    • Maintenance of all EFT information
    • Periodic review of vendor activity/inactivity
  • Provide back up/support in an Accounts Payable capacity
    • Matching invoices to PO’s and packing slips
    • Data entry into AP system, Texada
    • Troubleshooting as issues arise
    • Weekly cheque runs
  • Maintain desk procedures for all areas of responsibility
  • Any other duties/adhoc projects as required by the Accounts Payable Manager

Skills & Knowledge:

  • High level of customer focus
  • Excellent verbal and written communication skills
  • Ability to effectively and confidently communicate in a diplomatic manner with all levels of management
  • Ability to problem solve by gathering and analyzing information from various sources and recommend solutions to stakeholders where appropriate
  • Strong team player; bring enthusiasm and energy to the position
  • Ability to adapt to change and suggest improvements
  • An open mind, a willingness to participate and the motivation to grow
  • High level of accuracy and attention to detail
  • Highly organized with the ability to manage multiple and changing priorities
  • Capability to work in faced paced environment with tight deadlines

 Qualifications & Experience:

  • Completion of a diploma in accounting or recognized equivalent; a combination of education and experience may be considered
  • A minimum of 3 years in an accounting role; preference will be given to those in the construction industry
  • Preference given to those with experience using Concur Expense Management Tool and maintaining a vendor database
  • Proficiency with Microsoft Word, Excel and Outlook as required for performing duties.
  • Knowledge of Alberta Builders’ Lien Act an asset




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